Memorandum Of Association and Rules and Regulation of RUET'89 Welfare Association

Location: Kathalbagan, Dhaka, 2/17/2022 10:00:00 AM

AS PER THE SOCIETY REGISTRATION ACT 21 OF 1860. MEMORANDUM OF ASSOCIATION AND RULES & REGULATIONS OF RUET’89 WELFARE ASSOCIATION MEMORANDUM OF ASSOCIATION OF RUET’89 WELFARE ASSOCIATION 1. NAME OF THE SOCIETY The name of the Society is RUET’89 WELFARE ASSOCIATION 2. ADDRESS OF THE RUET’ 89 WELFARE ASSOCIATION The registered office of the RUET’ 89 WELFARE ASSOCIATION is situated at House # 23/F-1, Road # Free School Street Culvert Road (Box Culvert), Panthapath, Dhaka-1205. But upon decision of the Board of the Association it can be changed anywhere in Bangladesh and in abroad. 3. OPERATIONAL AREA Will be throughout Bangladesh and as per decision will open branch offices anywhere in Bangladesh. 4. OBJECTIVE AND PURPOSE: It is a non-government, non-profitable, non-political, voluntary and charitable organization. It will perform its activities, to the best of its efforts, in the interest of the Welfare Association. All the objects will be implemented after obtaining necessary permission from the authority/competent authority before implementation of the objects and the objects contrary to the provision of Section 21 of the Act shall be treated as ineffective. i. To foster unity, friendship, understanding and mutual assistance among its members. ii. To promote the welfare, education, training, rehabilitation, employment and other interests of its members and their families. iii. To enhance educational opportunities through bursaries, scholarships, grants, subsidies and exchange programs for its members and their families. iv. To Arrange Gatherings, seminars, symposiums, workshops among members and their families. v. To publish regular bulletin, Magazines, book printing and various publications. vi. To obtain necessary benefits and concessions for people with disabilities. vii. To rise funds from the public and to administer donations, gifts or bequests from any person, body or organization to promote the independence and quality of life of members. viii. To improve the image of RUET. ix. To practice interest of RUET students. x. To create bridge among the community and government an awareness of the special needs of people with disabilities and solicit their cooperation and assistance in furtherance of the objectives of the Association. 5. To receive all kinds of fees, grants, donations, assistance, benefaction, subscriptions for the purpose of the organization (in case of some foreign donations, grants, aid and assistance the foreign donates on (voluntary activities) regulation ordinance, 1978 (ordinance No. /1978) will be applicable), and to collect various funds and acquire and preserve assets and properties through receiving of such donations, grants, aid, assistance and benefaction. 6. EXPENDITURE The fund of the Association will be spent for implementing aims and objectives of the Welfare Association and income of the Welfare Association shall not be distributed among the members of the Welfare Association by way of dividend or bonus. But according to their expertise, if they work in a project, they may draw remuneration. 7. AUDIT The Executive Committee will get the accounts of the Foundation audited by any Chartered Accountant Firm. Audit report will be submitted and approved in the Annual General Meeting. 8. DISSOLUTION OF THE ASSOCIATION Upon the winding up or dissolution of the Association there shall remain, after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be handed over or transferee or given to some other institutions, having objectives similar to the objectives of Foundation, to be determined by the 3/5 voting of the members of the Association in the extra ordinary general meeting at or before the dissolution. EXECUTIVE COMMITTEE The first Executive Committee is hereby constituted with the following members:- Sl Name & Address Designation 1. Md. Mizanur Rahman Bhuiyan President 2. Md. Habibur Rahman Secretary 3. Md. Mahbubul Alam Treasurer 4 Md. Abul Kalam Azad Executive Member 5 Md. Abu Jafar Executive Member 6 Md. Mozaharul Islam (Aslam) Executive Member 7 Dewan Samsul Kabir (Rana) Executive Member Registered under the Society Registration Act, XXI of 1860 RULES & REGULATIONS OF RUET’89 WELFARE ASSOCIATION In this Association there shall be 3 categories of members: 1. GENERAL COMMITTEE MEMBERS i. Those who have completed graduation from Bangladesh Institute of Technology, Rajshahi with holding Roll number starting with 89xxx were present in the meeting held with a view to established the Association. ii. Whose application approved by the Executive Committee and accepted by the President. 2. MEMBER OF THE EXECUTIVE COMMITTEE i. Those who are elected by the general committee. ii. Those who are admitted having approval of the Executive Committee. 3. LIFE MEMBERS After motivated to know the objectives and programs of the Association those who will donate minimum Tk. 100,000.00 in each or property equivalent of Tk. 100,000.00 at a time will be treated as a life member. 4. DUTIES & RESPONSIBILITIES OF MEMBERS i. To regularize payment of weekly or monthly fees. ii. To participate in the programs organized by the Association. 5. RULES FOR MEMBERSHIP Any Members who have completed graduation with batch ‘89 will come with a view to get benefit from the programs and projects of the Association through submits applications to the local office accepting the condition of Tk. 5000.00 as admission fee and minimum Tk. 500.00 as monthly fee and if it is accepted by the local officer in charge will be treated as member of this Association. 6. CANCELLATION OF MEMBERSHIP i. Failure to pay 3 consecutive monthly fees. ii. Failure in attending three sequential consecutive meetings. iii. Those who involve the activities that hampers the interest of the Association when proved. iv. Non-compliance of the constitutional responsibilities bestowed by the executive committee members and activities without paying due honors to the rules & regulations. v. Participation in any activities subversive of the Association/ state / discipline or declared as mad or bankrupt. vi. Death or willingly resignation. 7. RE-INTATTE OF MEMBERSHIP This respective terminated member should submit an application addressing the Chairman begging forgiveness for his misdeed and if the application approved by the executive committee then it will be accepted by the Chairman. 8. BODY OF THE GENERAL COMMITTEE All RUET’89 graduated persons in the General Committee. 9. BODY OF THE EXECUTIVE COMMITTEE Through confidential voting by the general members, 7 members of executive committee will be elected for 2 year. 10. BODY OF ADVISOR COMMITTEE Body of Adviser Committee will be formed with any RUET EX students who leading social workers, officers, bankers, writers, journalists & retired government officials. Advisor committee will coordinate the election of the Association and supervise in problems affectionately. 11. DUTIES & RESPONSIBILITIES OF GENERAL COMMITTEE i. Approval of Annual Income & Expenditure. ii. Approval of Development Program. iii. Attending annual general meeting. iv. Casting vote to elect executive Committee members. 12. DUTIES & RESPONSIBILITIES OF EXECUTIVE COMMITTEE i. Participation in regular programs of the Association. ii. Project submission & implementation. iii. Preparation of annual budget and declaration in front of the general committee. iv. Arrangements of necessary funds. v. Take effective actions to upgrade the Association to the national level. 13. DUTIES & RESPONSIBILITIES OF THE MEMBERS OF EXECUTIVE COMMITTEE 13.1 PRESIDENT i. Will be the constitutional chief. ii. Will preside all the meeting. iii. President will be the CEO of the Organization. iv. Will operate, control, co-ordinate, supervise take necessary measure of the implemented projects. v. Will approve all expenditure & Vouchers. vi. Will be signature verifier in consequence of the accounts of branches and projects. vii. Will be able to take individual decision in any emergency situation and will be approved through in the next executive committee meeting. viii. Will decide appointment of Staff/officer, Transfer, promotion, demotion & salary. ix. Will keep regular contact with the government, non-govt. corporation autonomous, local administration, registration authorities, advisor committee, consultants and all possible sectors. He will represent the society everywhere. Accept this he will be done all the given duties of executive committee. 13.2 GENERAL SECRETARY i. Will ask for meeting and determine the agenda of the meeting. ii. Will be Joint signatory with President. iii. Will preserve society's official records & final reports. iv. Will co-operate in every respect the executive committee for the operation of their program and perform the responsibilities. v. Will perform the responsibilities bestowed by the member of the committee. vi. Will explain the constitution. vii. Will be always active to save the goodwill of the society. 13.3 TREASURER i. Will collect the weekly/monthly income & expenditure statement from branch & project officers, keep the entries of those in the record books and prepare weekly/ monthly statement. ii. Will preserve central cash-book, ledger book, receipt book, check book, pass book of the Association. iii. Will pass the income expenditure vouchers & salary sheet. iv. Will conduct audit of branch & project offices. v. Will be responsible for error in accounts, error in finance and total accounts. vi. Will perform the responsibilities bestowed by President and General Secretary. vii. Will submit last month's financial accounts within 7 days of the next month & all over account transparency everywhere. viii. Will maintain all the files related to accounts and preserved them. 13.4 EXECUTIVE MEMBERS i. Will perform the responsibilities bestowed accordance with the decision of Executive Committees Meeting. ii. Will express own comment favoring or disfavoring the agenda if not contrary to the constitution. 13.5 DIRECTOR Executive Committee can appoint directors, as they require directing the programs & projects of the Association. 13.6 EXECUTIVE DIRECTOR i. Will direct the organizational & administrative programs of the Association. ii. Will direct whole programs in favor of executive committee. iii. Will get appointment in favor of Executive Committee by the Chairman. 14. DIVISIONS/ DEPARTMENTS a. Finance Division/Departments b. Administrative division/Department. c. Project Department. d. Advertisement, Publications & Public-relation Department e. Training Department. 15. ELECTION 15.1 ELECTION COMMISSION Before 1 month of the expanding of the executive committee, the executive committee will form the Election Commission with 3 persons among the Advisor Committee. One of them will be Election Commissioner and rest of them will be member. 15.2 RESPONSIBILITIES OF THE ELECTION COMMISSION Within 14 days of formation of Election Commission, the Commissioner will declare the Election Schedule and within 2 weeks they will make necessary arrangements of completion of the election and transfer of responsibilities to the elected representatives. 15.3 DISQUALIFICATION OF PARTICIPATION IN ELECTION i. If any person terminated from the Association and again reinstated. ii. If any person has any expired liabilities to any institution and if complaint lodge in respect of that. iii. If any person receives any show-cause notice for his misconduct or misappropriation of money. iv. If any person's age comes to below 18 or above 60 years. 16. RESIGNATION i. Every Officers, Staff and member of the committee will submit resignation to the President. ii. President will submit his/her resignation to the executive committee. 17. SPECIAL POWER i. If a situation/Problem arises that is not clarified in any section or sub-section of the constitution will be final as per decision of the Executive Committee of the Association. ii. No objection should be raised if this constitution does not repugnant the public right. iii. All decision approved by the Chairman. 18. MEETING 18.1 MEETING OF GENERAL COMMITTEE: Meeting of the annual general committee shall be held at least once in every calendar year. General Secretary with consultation of President will call this meeting. 2/3rd members of the General Committee shall form a quorum. 18.2 MEETING OF EXECUTIVE COMMITTEE Meeting of the Executive Committee will be held after every three month. The meeting will analyze the decision of previous meeting, will submit & analyze and will take present the planning. 2/3rd members of the Executive Committee shall form a quorum. 18.3 SPECIAL MEETING: Special meeting will held depending on the special situation. President also can call this meeting. 18.4 DEMAND MEETING If meetings does not held as per rules then others members will request General Secretary to call upon the meeting. If General Secretary does not comply with the request within 15 days then the members will request the President for the same and if the President does not comply with the request with 7 days, then if the other members arrange a meeting selection any member to preside over the meeting in that case the decisions of the meeting will be final. 18.5 RULES OF CALLING MEETING At least 2 weeks before the meeting of General committee, at least 3 weeks before the meeting of Executive Committee and at least 3 hours before the special meeting the members of the committee should have to be informed the date, time & place of the meeting in writing. Every resolution of the meeting should be reached to the members. 19. QUORUM & DECISION: 2/3rd members of the Association present in the general meeting shall form a quorum. In case of any decision if the present members divided equally then President's decision will be final. 20. FINANCIAL MANAGEMENT 20.1 BANK ACCOUNT Account of every fund of the society shall be open separately in any chosen bank. Every account should be operated in Joint signature of President & General Secretary or as per Board resolution. 20.2 AUDIT Cash book, ledger book, receipt book, vouchers, statement &other relevant papers used for the purpose of maintaining income & expenditure of the society can be audited by any registered C/A firm. Moreover, central office will perform audit in branches &project office and will submit it to the meeting of executive committee. 21. INCOME SOURCE OF ASSOCIATION 1. Membership Fee. 2. Member lawful/subscription/donation. 3. Well-wishers subscription/ donation/grant.. 4. Profit from implement project of society with lawful manner. 5. Earnings from the legal Gov. Securities, Sonchoypatro or any other profitable investment 22. SECTORS OF EXPENDITURE 1. For the purpose of implementing the objectives, aims & programs of the Association. 2. For the purpose of administrative activities for charitable purposes of the Association. 3. Payment is to be made by cheque even of the amount is over than Tk 1,000.00 4. No expenditure will be made of it is contradictory to the constitution or programs or without the approval of Executive Committee. 5. Any expenditure against in any unknown head can be made only with the consent of President, General Secretary & Treasurer and consent of the Executive Committee. 23. FUND OF ASSOCIATION 1. General fund: This fund will be formed with membership fee, donation/ subscription & profit of different project. This fund will be utilized for implementation of the objectives, aims, programs & projects of the Association. 2. Reserve fund: This fund will be formed from unconditional donation from officers/staffs, members of the project & people related to this society. This fund can be used only for emergency purpose. 24. SALARY & ALLOWANCES Salary & allowance for the officers/staffs engaged in implementing the programs of the Association can be made according to the service rules depending on the financial condition of the Association. 25. APPOINT OF OFFICERS/STAFF: For appointing skill, experienced officer/staff notice can be made in the daily newspaper; preference will be given to the female candidate (without security money). 26. LAWFUL & LEGALITY i. It will be treated as lawfully legal if it is registered by any registration authority of Bangladesh government. ii. Executive Committee can register it with other department of the govt. if they feel necessary. iii. It will not require any permission from any other local administration for setting branch or project office or implementing programs any where in Bangladesh once it is registered with joint stock of co. under the ministry of Commerce 27. BRANCH & PROJECT OFFICE Branch /project office of this Association can be established in any place of Bangladesh. 28. CONSTITUTION AMENDMENT Any amendment or addendum of any section or subsection of this constitution can be made with vote of 3/5th majority of the members and with the approval of general meeting. 29. WINDING UP OF SOCIETY If the question of winding up of society arise in that case with vote of 3/5 majority of the general members present in the assets of society will have to donate to any other charitable organization after meeting and all liabilities of the Association. 30. MISCELLANEOUS Executive committee of the Association for the purpose of implementing objectives and aims of Association can prepare ''WORK POLI" "Service rules " for the office /staff and can introduce, direct & implement the self reliance project for the project members.